My first vlog!

In April, I had the privilege of sharing with you the day-in-the-life posts from four inspiring technical writers. To wrap up the series, I wanted to do something special. Which is why I made my very first day-in-my-life vlog! Here it is for your viewing pleasure:

Don’t forget to check out the day-in-the-life posts of our amazing guests:

Bart Leahy: Day in the life of a freelance technical writer (who previously worked at NASA and Disney)

Jason Tham: Life of a PhD student in Technical Communication

Swapnil Ogale: Day in the life of a contract technical writer in Australia

Larry Kunz: Day in the life of a technical writing veteran

Special announcement: There will be no post next week because I will be at the Write The Docs conference. However, I am planning to live-tweet the conference. Follow me on Twitter to keep up with the live updates!

 

A Day in the Life of a Technical Writing Veteran

The last post in this month’s series of guest posts is by Larry Kunz, a technical writing pro for 39 years! I have been a follower of Larry’s insightful blog for quite some time now, and it is an honor for me to have Larry share his perspective here on my blog. So let’s get to it! Here’s Larry’s post:

I’ve worked in technical writing, and in closely related fields, like project management or marketing, for almost 39 years. Today I’m a Lead Technical Writer at Extreme Networks.

We make and sell equipment for data networks — switches, routers, wireless access points — and the software that controls them. I write the documentation for installing, customizing, and maintaining the physical equipment.

You might’ve heard that technical writing is humdrum, that we do the same work day in and day out. That isn’t my experience.

One of the things I love about working in technical writing, in fact, is that every day is unique. We serve our employers and our customers in so many ways, and we use so many processes and tools, that every day presents new variety.

Let me show you what I mean, by stepping through a day in my life.

Knowing the technology
You might’ve heard that technical writers only need to know the basics of the technologies they work with. That isn’t my experience.

Today I’ll read the design specs for a new product the company hopes to introduce. I’ll read with two purposes in mind: to learn about the product, and to return comments to the designer if anything seems out of whack or is unclear. I might challenge the author to explain the app in terms that a customer would understand — to help me (and the customer I represent) understand how to use the app, not how the app works.

Working on teams
You might’ve heard that technical writing is a solitary profession — that you spend most of the time by yourself. That isn’t my experience.

Today I’ll meet with a software designer to get a big-picture understanding of a new app that customers will use to monitor our equipment. I’ll visit the hardware lab, where one of our test engineers will show me how our new switches are cabled together. In both cases, my colleague will help me gain the understanding I’ll need to describe our products to our customers.

Participating fully
You might’ve heard that technical writers aren’t respected by subject-matter experts, or accepted as colleagues. That isn’t my experience.

Today I’ll meet with three colleagues from Engineering, one from Tech Support, and one from Marketing to discuss a white paper I’m developing. This particular piece was inspired by something a customer wrote on the company’s user forum. It looked so good that I suggested touching it up and publishing it on the company website. But now, questions have arisen about whether its recommendations are in sync with the company’s overall marketing themes. I’m sure we’ll have a lively discussion, with each constituency being heard before I try to lead the group to consensus.

Solving problems creatively
You might’ve heard that technical writing isn’t a creative endeavor. That isn’t my experience.

Today I have to write instructions for mounting switches in a rack, when three different switch models come with three different mounting brackets. Some of the steps will be common to all three models, but some will vary. Making each step clear and not leaving anything out will require cleverness and imagination. It’ll require creativity.

Creativity is the art of solving problems, whether the problem is how to paint the creation of Adam on a curved surface (as it was for Michelangelo) or how to document the best way to mount three switch models with different mounting brackets. Don’t misunderstand: I’m not saying that I have even a tiny fraction of Michelangelo’s genius or talent. But I’m saying that he would recognize the creative process involved in doing the job of a technical writer.

A new day tomorrow
After a day of delving into technical details, of talking – and leading a conversation – with subject-matter experts, of solving problems creatively, I’ll rest up for tomorrow.
Tomorrow’s tasks will be different. I’ll post the final, approved version of a Hardware Configuration Guide. I’ll meet with the team that maintains the Confluence wiki we use to communicate throughout the Tech Pubs organization. Since I hold a senior-level position within my team, I’ll also be helping to rewrite the template our organization uses for documentation plans.

See what I mean? Every day is different. But every day makes use of my technical knowledge, every day has me working on teams, and every day gives me a chance to solve problems creatively.

Is technical writing the life for you?

Announcing April’s Guest Post Series

Since January 2018, I have been blogging thrice a week about pursuing a Masters in Technical Communication, being a Technical Writer, and becoming “more technical”. However, all the posts were based solely on my experience, thereby providing only my limited perspective about the field of technical communication. I wanted to know more about others’ experiences and provide diverse perspectives on the blog. So I invited the technical communicators that I have admired and learned from over the years, to share their experiences on this blog, and they accepted my invitation!

Hence in April, I am tuning down the frequency of my posts from thrice a week to once a week to focus the spotlight on our guest bloggers each week. Here’s the schedule:

April 4: Bart Leahy – Former technical writer at NASA and Disney, currently freelancing. In his post, Bart gives us a sneak peek into the day-in-the-life of a freelancer juggling multiple projects.

April 11: Jason Tham – A student pursuing a Ph.D. in Technical Communication. In his post, Jason gives us an insight into the collaborative projects in technical communication across academia, service, research, and publishing.

April 18: Swapnil Ogale A technical writer in Australia, Swapnil shares a day in his life as a contract technical writer in Australia.

April 25: Larry Kunz – A veteran technical writer with 30 years of experience, he is a treasurehouse of knowledge!

I am so excited to share their knowledge and insights with you! Stay tuned and don’t forget to subscribe.

List of Open Source Projects with Documentation Opportunities

After last week’s post about Docs FixIt Day at Cockroach Labs, I received several requests asking me to suggest open source projects that people can contribute docs to. As far as I know, almost all open source projects accept docs contributions. The following list includes some open source projects I find interesting:

If you have any favorite docs-friendly open source projects, tell me about them in the comments. And don’t forget to subscribe!

Update 1: Suggestions from the community:

Update 2: Came across this article: Open Source Maintainers Owe You Nothing, which I thought was a mandatory read for anyone who wants to contribute to open source projects. It is important to remember that developers and maintainers of open source projects usually work on these projects on their own time and dime, and it is not their responsibility to help us understand how the project works. We need to put in our own efforts, read all available documentation, learn about the project on our own, before we ask for their help.

My Tech Writing Process

As an engineer-turned-tech writer, I have repeatedly heard “Writing is so hard; how do you do it?” and “Anyone can write”. Both statements are fallacious. Yes, anyone can write, but not everyone can write well. And yes, writing is hard, and it is made harder by the romanticized notions of inspiration striking, wooden cabins in the middle of nowhere, and solitude.

In reality, writing is a methodical, multi-step process. In this blog post, I attempt to break down my technical writing process so as to demystify it and hopefully make you think about your own process. The following image depicts my writing workflow for any technical document:

project workflow

As the image shows, my writing workflow consists of four phases:

Phase One: Research

My research phase consists of the following steps.

  1. Use the Cornell Note-taking System to briefly record the key points gathered from sources (reading materials, talking to engineers, attending meetings, and so on).
  2. Use the Feynman technique to ensure that you understand the information.
  3. Setup CockroachDB.
  4. Try out the feature being written about.

Phase Two: Draft

I use the 5-draft method while writing documents.

Phase Three: Editing and Reviews

Once I am satisfied with the rough draft, I edit my document using several techniques. Each technique helps uncover and correct different facets of the document:

  • Grammarly: Check spelling, grammar, adherence to technical writing conventions
  • Text-to-speech: I use the text-to-speech feature on my Macbook Pro to listen to the document. It helps me catch awkward sentence constructions, missing words, and so on.
  • Elements of Style: This little book sits on my desk and reminds me of my personal pitfalls/repeated mistakes. I have earmarked the style guidelines that I know I forget. Going through the book helps me ensure I am not repeating my mistakes.
  • Style guide: I go through the company style guide to ensure I adhered to it.

Once I am done self-editing, I open a Pull Request in GitHub which enables others to review my document. My review process is iterative, wherein my draft goes through technical and editorial reviews multiple times before it can be published. At Cockroach Labs, our engineers and other stakeholders (Product Managers, Sales, etc.) review the document for technical accuracy and completeness, and my manager and fellow technical writers review the document for editorial as well as technical completeness and correctness. The perks of working at a company that is deeply interested in good documentation πŸ™‚

Phase Four: Publish

Once the reviews are done and everyone gives the LGTM (Looks Good To Me), it’s time to merge the document on GitHub and celebrate! Check out my Git profile here.

Try out the process, form your own, and share it with me at hello@amrutaranade.com. And don’t forget to subscribe!

Bonus: I track the various phases of each document in my bullet journal:

project dashboard